Tuesday, July 17, 2012
B2B Document Exchange with Box
The Business Challenge
Businesses have built elaborate defenses around internal
IT assets to defend against security threats. Firewalls are a
necessity, but they come with restrictive consequences. How do
you work with suppliers like marketing agencies? How do you
work with customers and partners on proposals and contracts?
How do your execs work with the Board? Exchanging documents
on paper is slow, clumsy, and expensive. Emailing documents
is faster, but it strains email storage capacity, exposes your
company to security risks, and is hard to manage. To address
these issues, more companies are adopting Business-to-
Business (B2B) Document Exchanges with cloud vendors to
solve this fundamental access problem by creating a site
outside of their corporate firewall where documents can be
securely exchanged with partners under controlled conditions.
Part of the answer lies with cloud-based B2B document
exchanges or virtual data rooms that are ideally suited to solving
the direct access problem when sharing sensitive documents
with business partners. They provide a secure location where
the most current contracts, quotes, proposals, or engineering
specifications can be shared. These solutions provide content
management functionality to manage document versions
and reviewer comments, while they limit access to approved
parties. You and your partners can safely upload and download
individual documents. Instead of attaching documents, links to
new revisions of documents can be emailed securely without
risk or storage bloat. This solves the access problem, but not
the problem of integrating with existing business processes.
On-premise ECM and collaboration systems like Documentum
and SharePoint have been widely adopted by organizations
to manage critical documents and govern internal processes.
Many companies have invested in workflow and approval
processes built onto on-premises ECM systems to automate
and govern how business operates on a daily basis. So how
do you connect your internal systems to the cloud to further
maximize your investments?
The EntropySoft Solution
Box ECM Cloud Connect™, a Box offering that is powered
by EntropySoft Content Hub™, lets you link the on-premises
content solutions in your business to the Box cloud. For
businesses with traditional content platforms, like SharePoint
or Documentum, the Box ECM Cloud Connect offering makes
it easy to synchronize or transfer data to and from Box.
This means your investment in on-premises ECM systems is
protected and your internal processes can be connected to the
cloud transparently and quickly.
Outcomes
Box ECM Cloud Connect’s prebuilt content process template,
Sync to Box, automatically pushes new and revised documents
from your on-premises ECM system to Box. New and revised
documents in Box are automatically pushed back to your on-premises
ECM system. Manual uploads and insecure emails
are avoided, increasing the effectiveness of collaboration
with partners. Now there is no need to disrupt existing
business processes to leverage the power of Box as a B2B
document exchange.
Labels:
alfresco,
box,
cloud,
cmis,
connectivity,
connector,
content,
documentum,
ECM,
EMC,
entropysoft,
eroom,
ETL,
filenet,
IBM,
interoperability,
manager,
microsoft,
sharepoint,
symantec
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